Website Manager

Antioch Youth Basketball

Antioch Youth Basketball

Content (Most Common)

CRISIS MANAGEMENT PLAN

                                         

 

I.   PURPOSE

 

The purpose of this Plan is to define actions to be taken by AYBO personnel (including board members and coaches) in the event of a crisis or emergency occurring at an AYBO event, or at AYBO sponsored events at other facilities.

 

 

II.  DEFINITION OF “CRISIS”

 

For purposes of this Plan. a “crisis” is an event or situation that threatens or has the potential to threaten life, health, or property, and which requires a quick and decisive response.  Examples of a crisis include (but are not necessarily limited to):

 

  • Medical emergency (potentially serious injury or sudden, potentially serious illness)
  • Fire
  • Severe weather event
  • Accidents involving motor vehicles, including field maintenance equipment
  • Violent or disruptive behavior that might require a physical response

 

 

III.  AUTHORITY

 

The following are authorized and expected to be able to respond quickly and decisively in the event of a crisis, if present at the site of the crisis:

 

  • Board President
  • Other Board of Directors
  • Adult Coaches
  • Adult Assistant Coaches

 

All such persons are expected to have read and become familiar with this Plan.

 

If more than one such person is present at the site of the crisis, the group shall immediately establish the person “in charge” and make every effort to provide all needed assistance and follow directions until the crisis has passed.

 

If the Board President is not on site at the time of a crisis, the person in charge should contact, or arrange for another person to contact, the President by telephone to apprise him or her of the situation.  Similar attempts should be made to contact the other Board members.  Such contacts should occur only after necessary contacts to emergency services have been made.

 

 

IV.  GENERAL GUIDELINES

 

If a crisis occurs, the person in charge shall first determine the nature and circumstances of the event as quickly as possible so that:

 

  • The most appropriate course of action can be taken
  • If necessary, this information can be communicated to emergency response personnel

 

Obtaining Key Information

 

In a situation that is likely to require emergency response personnel, it is critically important to be able to provide as much key information as possible.  Such information includes:

 

  • Nature of crisis or emergency
  • Precise location
  • Number of person involved
  • Essential site-specific information (such as means of access to the location)

 

If necessary, the person in charge should obtain necessary information from eyewitnesses.  Relying on second-hand information is discouraged.

 

Summoning Emergency Response

 

Because of the prevalence of cellular telephones, it is likely that emergency response personnel can be summoned by telephone from the scene of the event.  The person in charge should make the call or designate another person who is capable of providing key information.  

 

This Plan recognizes that situations or events may occur for which it may not be obvious whether they fit the definition of a “crisis” or “emergency.”  In such situation, persons in charge should act as though a crisis exists and take every precaution against worsening the situation, rather than delay taking action that might later be proved to have been crucial.  This includes summoning emergency response personnel.

 

Emergency Response Contact Information

 

Head and Assistant coaches should add the following contacts to their cellular telephones.  Contact information shall include “9-1-1” as well as direct telephone numbers for Antioch Police and  Antioch Fire Department.

  • Antioch Police Department - (847) 395-8585
  • Antioch Fire Department - (847) 395-5511

 

Containing An Emergency

 

Certain types of crises or emergencies, such medical emergencies, may be noticeable only to persons in the immediate vicinity, rather than to everyone on the premises.  (For example, a serious injury occurring on one court may not be noticed by those on other courts.)  In situations where a crisis is confined to a small area, the person in charge should make reasonable efforts to keep persons in the immediate vicinity from spreading misinformation or a sense of fear or panic to others.  Since the arrival of emergency personnel will likely be noticed by everyone on the premises, the person in charge should enlist the assistance of others as necessary to maintain general calm and order and to convey accurate information about the emergency as appropriate. 

 

Communication

 

In the event that a crisis or emergency results in the need for communication to the public through the news media, only the Executive Director or the President of the Club is authorized to communicate on behalf of the Club.

  • President- Bradd Eldridge (224) 419-8171

 

V.  GUIDELINES FOR SPECIFIC TYPES OF CRISIS OR EMERGENCY

 

Medical Emergency

 

A medical emergency exists if there is reason to believe that a person may have suffered a serious illness or injury; in case of doubt, assume that an emergency exists.  The person in charge should:

 

  • Determine the nature of the medical emergency
  • Summon, or dispatch a responsible person to summon, emergency medical personnel (“9-1-1”)
  • If trained to do so, administer first aid
  • If not trained to do so, attempt (or dispatch others) to locate persons on site who are qualified to administer first aid
  • Exercise control of others in the area (for example, keeping them away from the victim. Maintaining calm and order)
  • Remain at the scene until emergency response personnel arrive

 

AYBO staff and team coaches are expected to know the location of first aid supplies and be able to obtain access to them if needed.

 

Fire

 

In the event of fire one of the District 34 or 117 schools, the person in charge should:

 

  • Summon, or dispatch another responsible person to summon, fire response personnel (“9-1-1” or the Antioch Fire Department)
  • Assure that all persons have evacuated the structures
  • Instruct all persons in the vicinity of the structures to proceed to and assemble in a safe location
  • Assure that no one leaves the safe location until authorized to do so by fire response personnel

 

No one who is not properly trained should attempt to fight a fire.  In the event of a very small fire, only persons who have been trained in the proper use of fire extinguishers should attempt to put out the fire.

 

Severe Weather Event

 

In the context of AYBO, severe weather events are most likely to be severe winter weather.  In such cases, the person in charge should:

 

  • Assure that all activities stop immediately
  • Instruct all families that practice or games are canceled immediately.
  • Assure that no person attempts to return to the gymnasium until the person in charge has determined that a potential danger no longer exists

 

Motor Vehicle Accidents

 

For accidents involving the potential for serious injury, the person in charge should:

 

  • Follow the guidelines for Medical Emergencies, above
  • Attempt to identify, and obtain contact information for, eyewitnesses to the accident
  • Record information such as description of the vehicle, license number, etc.

 

For accidents involving property damage only, the person in charge should:

 

  • Determine if the accident requires police presence, and summoning police if necessary
  • Exercise appropriate crowd control
  • Record information as above
  • Arrange for removal of the vehicle if necessary

 

Violent or Disruptive Behavior

 

In the event of a person (other than a small child) becoming violent or disruptive to the point that there is reason to believe that a physical response might be necessary, the person in charge should:

 

  • Summon police (“9-1-1” or Antioch Police Department)
  • Exercise appropriate crowd control, encouraging others to stay away from the disruptive person (enlisting assistance from other responsible adults as appropriate)
  • Attempting to prevent any actions or behavior that could escalate or inflame the situation

 

 

VI.  DOCUMENTING A CRISIS OR EMERGENCY

 

Persons in charge of or assisting with the handling of a crisis or emergency should recognize that the incident may be the subject of a later investigation by police, fire, or insurance company personnel.  Therefore, it is potentially of extreme importance to AYBO that those involved in dealing with a crisis make a written record describing their recollection of the event as soon as possible, while it is fresh in their memories.  Such a record need not be formal in any way, but it should be as complete and detailed as possible (see Emergency Incident Record form, attached).

 

Recording descriptions of a crisis or emergency should be considered a necessary final step in properly dealing with the situation or event.

 

EMERGENCY INCIDENT RECORD

 

 

 

Date of Incident: _____________________________      Time of Incident: _________________

 

Location of Incident: ____________________________________________________________

 

Were Emergency Services (Fire, Police, EMT, etc.) summoned?    Yes     No

 

Which services responded? _______________________________________________________

 

Description of Incident (please be as specific as possible, including how the incident occurred and who was involved):

 

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

 

______________________________________________________________________________

 

______________________________________________________________________________

 

______________________________________________________________________________

 

______________________________________________________________________________

 

______________________________________________________________________________

 

______________________________________________________________________________

 

______________________________________________________________________________

 

______________________________________________________________________________

 

______________________________________________________________________________

 

______________________________________________________________________________

 

 

 

Name: ___________________________________________           Date: ___________________

                       

 

Telephone Number:  ________________________________________

Inner Pages

Inner Pages will build the skeleton of your website. This will show you how to create additional pages and organize the information on your site. There are two types of Inner Pages: Parent Pages and Sub Pages . Parent Pages appear as a primary menu item visible at all times, while Sub Pages appear underneath another page as a drop down. Notice in the screen shot below: the pages labeled Home, Programs, About Us, and Team Central are the Parent Pages . About Our Club, Our Staff, Alumni, Announcements are all Sub Pages .




Steps to Add an Inner Page:

 
  1. First navigate to your Contact page. Now hover over Content Manager. You should see this:

    *Note: Please make sure you are not on your Home page when hovering over Content Manager.

    2013-11-20_09h19_10.png


    *You can add, edit, delete or copy pages here. You will also see design modes: View, Edit, and Layout. View allows you to see the page the same way the parent/end user would see it. Edit allows you to edit content in different modules. Layout allows you to move modules to different panes.
     
  2. Click on Add under Page Actions. *Please Note: You won't see these options if you're on the home page. You'll  only see them if you're on an inner web page.

  3. Now give your page a Name and a Title. These are usually going to be the same. Click on the question mark (?) next to each section to find out more information.
     
  4. If you want the page to show up underneath another page then give it a Parent Page. In the example below, my Directions page will show up when you hover over the About Us tab.

    add_a_page_2.png
     
  5. Under View Permissions, you most likely want to put a green check mark in the View column for All Users. See explanation of Permissions below.
     
  6. Any other Page Settings are optional and generally not needed. See explanations below.
     
  7.  Click Update at the bottom.

  8. Now you may want to check out our Add Module On Page help pages for steps on adding content to pages.

Explanation of Basic Page Settings:

  • Page Name- This is the name of the Page. The text you enter will be displayed in the menu system.
  • Page Title- Enter a title for the Page here. The text you enter will be displayed in the browser window title.
  • Description- Enter a description about this page here.
  • Keywords- Enter some keywords for this page (separated by commas). These keywords are used by search engines to help index your site's pages.
  • Parent Page- Select the page that you would like this page to be a child of.
  • Include in Menu- You have the choice on whether or not to include the page in the main navigation menu. If a page is not included in the menu, you can still link to it based on its page URL.
  • Permissions- Choose the groups of people that can view and/or edit this page.
  • Copy Permissions to Descendants- Copies the currently selected permissions for the page to descendant pages.

Explanation of Advanced Page Settings:

  • Icon- the chosen image will appear in the menu next to the page name
  • Page Skin- The selected skin will be applied to this page.
  • Page Container- The selected container will be applied to modules on this page
  • Copy design to descendants- Copies the currently selected design (skin and container) for the page to descendant pages.
  • Disabled- If the page is disabled it is not available to users of the site. You can use this option to suppress content that you might wish to show at a later time.
  • Refresh Interval- Enter the interval to wait between automatic page refreshes. (Example: Enter "60" for 1 minute or leave blank to disable.)
  • Page Header Tags- Enter any tags (i.e. META tags) that should be rendered in the "HEAD" tag of the HTML for this page.
  • Start Date- Enter the start date for displaying this page. You may use the Calendar to pick a date.
  • End Date- Enter the end date for displaying this page. You may use the Calendar to pick a date.
  • Link URL- If you would like this page to behave as a navigation link to another resource, you can specify the Link URL value here. Please note that this field is optional.


Contact Us

Antioch Youth Basketball

PO Box 487 
Antioch, Illinois 60002

Email Us: [email protected]
Copyright © 2019 Antioch Youth Basketball Organization  |  Privacy Statement |  Terms Of Use |  License Agreement |  Children's Privacy Policy  Login