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29

Jan, 2020

AYBO Meeting Minutes

AYBO Board Meeting Wednesday, January 29, 2020. Antioch Sr. Center Call to order at 6:31 PM Attendees: Stacy Schaufele, Jodi Klemm, Sarah Kaiser, Linnea Mortensen, Joe Koene
Agenda
● Approval of Meeting minutes from 8/21/19 ○ Stacy S. made motion to approve, Sarah K, 2nd motion ● Approval of Meeting minutes from 10/30/19 ○ Stacy S. made motion to approve, Sarah K, 2nd motion ● Approval of Treasurer’s Report   ○ Jodi Klemm made motion to approve, Stacy S, 2nd motion ● Tournament Update ○ 4 teams per age group (Including Antioch) ■ Joe/Tim will work on getting teams confirmed with money/registrations sent in ■ Cost of $150/team ○ Round Robin Style ○ One day (Sunday as more teams are available) ○ Concencessions   ■ ACHS Girls basket ball will run conceessions and provide everything ○ Refs are confirmed/cost ■ $30/per Referee per game ○ Tournament Insurance ■ Approximate cost $150 ■ Approved to purchase

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● Update on Game/Practice Schedule ○ Procedure for Notification of game cancellation ■ Discussion of master schedule/spreadsheet ■ Addition of Board members to Team App ● Board members will be added as parents ■ Current cancelled games will be rescheduled ○ Procedure for Practice cancellation ■ Board members will be notified via app ■ Others coaches will cover, or teams can be allowed to practice with another team ○ Coaches will notify board of conflicts for game/practices ■ Assistant coaches will cover to avoid game cancellations ● New Business ○ End of the Season League Tournament ■ Most teams/gym space not available.   ■ Will attempt to modify schedule next year to accomodate ○ Spring basketball program ■ Will explore interest ■ Look into McHenry County Teams to join/play ■ Inquire with Borries about a Spring Program ○ End of Season Party ■ ACHS Commons is available ■ Gym space is not available ■ Jodi will contact D34 schools for availability for a party ● Further discussion/planning at next meeting ■ Budget will await specific location   ● Approval at next meeting ○ End of Season Girls Gifts ■ Johnny T’s will match cost of last season at $20/each ■ $100 Screen Fee ■ $1200 for gifts ● Motion by Jodi K and 2nd by Stacy S.

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○ School donations for use of gym space ■ $250 donation to D34 for use of gym space ■ $50 for building secretaries for scheduling ● Joe will get Visa Giftcards ■ Night Custodian Gifts ● Jodi K. will inquire on # of custodians per building ● Will then approve amount at next meeting ■ District Secretary ● $15.00 Lodge Gift Certificate ○ Schedule of Upcoming Meetings ■ Executive Board meetings ■ General Board meetings ● Next meeting on Tuesday, Februray 11 @ 6:30 pm ○ Stacy S. to look into securing location

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29

Jan, 2020

AYBO Meeting Minutes

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